The National Association of School Psychologists (NASP) recommends a ratio of 1 school psychologist per 500–700 students. In reality, the average is approximately 1 per 1,200–1,500 students. Some districts exceed 1 per 2,000.
It’s estimated that the US needs 63,000 additional school psychologists to provide adequate access to students.
Given the significantly high student-to-psychologist ratios, often more than double the recommended level, professionals in this role are facing overwhelming caseloads.
The lack of school psychologists in the US can delay or limit the support students receive. Those experiencing mental health challenges, learning difficulties, or behavioral concerns can be especially impacted. Without timely intervention, students may struggle academically, socially, or emotionally, leading to increased anxiety, disengagement, or even crisis situations.
Limited capacity also means fewer opportunities for proactive prevention, relationship building, and individualized support. Ultimately, this can widen equity gaps, particularly for students who rely most on school-based mental health services.
Empowering school psychologists through case management helps ensure students receive consistent, coordinated care that supports their overall wellbeing and long-term success.
ECINS’ solutions
Case management systems can help bridge this gap by streamlining workflows, centralizing student data, and supporting collaboration across teams.
School psychologists can spend less time on administrative tasks and more time focusing on student support, early intervention, and long-term outcomes; this makes limited resources go further and ensuring no student falls through the cracks.
ECINS features facilitate these improvements to a school psychologist’s role:
RMM
- School psychologists receive referrals from school staff and guardians, as well as self-referrals from students.
- The RMM streamlines the referral process by collecting consent forms and e signatures.
- Automated processes and notifications ensure nothing and nobody slips through the cracks.
CMM
- Referrals are received and automatically added to shared case notes, giving all relevant users the full picture.
- Data can be presented as a wheel assessment and with the data visualization tool, so progress and areas of improvement can be identified.
- Pre-loaded screeners and assessments allow practitioners to work more efficiently.
SEM
- After meeting with a student, the task-setting tool can help reinforce key points by assigning follow-up actions or goals.
- The mood tracker facilitates student self-expression, and can be monitored to ensure student wellbeing.
- Help + advice resources cover a variety of topics, offering immediate support and information.
- Our chat function allows direct communication with a student e.g., checking they are attending a session.
ECINS is empowering school psychologists through case management. By streamlining collaboration, tracking student progress, and enabling timely interventions, case management empowers school psychologists to focus on what matters most: supporting every student’s wellbeing and success.