Exciting News from ECINS!

We are thrilled to celebrate our 25th anniversary with you! As a heartfelt thank you for your continued support, we’re excited to offer 25 school districts the chance to use our Student Support Referral Module for FREE! This initiative is all about creating a positive impact on students’ lives. 

Our innovative module is designed to lighten the load for you and your colleagues, making it easier than ever to manage student referrals. Say goodbye to spreadsheets and Google Docs! With our module, you’ll streamline support services, automate the referral process, and capture valuable data—all while freeing up time for what matters most: supporting your students. 

Interested in being one of the lucky 25? It’s easy! Just fill in the short questions below, and we’ll share all the exciting details on how your district can get involved. 

Join us in celebrating a quarter-century of dedication to education. Let’s create vibrant learning environments that empower our students to thrive together. We can’t wait to partner with you on this incredible journey! 

Here’s to many more years of growth, collaboration, and student success! 

Warm regards, 

The ECINS Team 

 

 

FAQ’s

Q1. Is the software truly free, and what is included?  

Absolutely! We’re thrilled that the software is free for the 25 selected school districts. Each district will receive access to the ECINS Referral Module, which is designed to streamline the referral process.  

What’s great is that you can use any referral form across the entire district—there is no need for different versions! This promotes consistency and enhances data capture, making it easier for districts to track and manage referrals effectively. 

If you have more questions about what’s included or how to get started, feel free to ask! We’re here to help! 

Q2. What is the ECINS Referral Module? 

The ECINS encrypted referral process is designed to make referrals easy and secure. It requires no login for access. Users click on a provided link to access the referral form, ensuring a hassle-free experience while maintaining confidentiality. 

What sets this system apart is the option to integrate a risk assessment directly into the referral form. This allows for a proactive approach to identifying immediate concerns before referral submission. 

The ECINS referral solution is incredibly customizable, catering to school districts’ unique needs and reporting requirements. Each referral submission seamlessly populates the ECINS Referral Module, automatically notifying relevant users, ensuring everyone stays informed in real time. 

Schools can benefit from the system’s versatility, as multiple referral forms can link to one school district module. This means that students can submit self-referrals, parents can make referrals, and teachers can participate, all while using the same efficient platform. 

After submitting, the referring person receives a unique reference number, helping to track the referral effectively. The ECINS Referral Module also comes with an inbuilt customizable screening tool, featuring preloaded screeners to support mental health services. This integrated approach not only streamlines the referral process but also enhances student support. 

Q3 Could you provide further details regarding the ECINS Universal Student Screening and Self-Assessment System? 

The ECINS Universal Student Screening and Self-Assessment Tool is included in the Referral Module. It is designed to help professionals such as psychologists, School Social Workers, and counselors connect with students during the assessment process. 

Here are some of the things it can do: 

1. Engagement: Professionals can send personalized messages to students when they initiate assessments, making the process more welcoming.
2. Flexibility: Students can complete assessments at their own pace, breaking them into multiple sessions, ensuring they don’t feel rushed or overwhelmed.
3. Progress Tracking: School Social Workers and clinicians can easily view and report on partially completed assessments, helping them understand where students might need extra assistance.
4. Targeted Outreach: Professionals can share assessments with specific groups—like MTSS or Special Education—allowing for focused support.
5. Comprehensive Data Collection: Capture valuable data on issues such as mental health struggles, enabling professionals to reach those who may need help the most.
6. Support for At-Risk Students: Target help for students with attendance challenges or those in interventions, ensuring no one is left behind.
7. Group Assessments: Professionals can engage anxiety groups by sending assessments in advance, optimizing group time for meaningful discussions.
8. Preloaded Tools: With instant access to established screening assessments like PHQ-9 and GAD-7, schools save time and can even create their own assessments at no extra cost.

The ECINS tool fosters a nurturing environment where students feel supported and understood, while professionals can effectively track and enhance student well-being. Please click here to download information about the screening tool: https://ecins.com/us/resources/ecins-universal-student-screening-self-assessments-datasheet/ 

Q4. Are there any limitations on usage, such as time restrictions or user limits?  

No. We do not charge user licences as an organization, so you can sign up as many staff members as needed. You can also have several referral forms. For example, your district can have a student self-referral, a parent/guardian referral, and one for teachers and other staff members to use. 

Q5. Are there hidden costs like maintenance fees, premium features, or additional services?   

Great news! For 25 lucky school districts, the ECINS Student Referral Module has no hidden costs. This fantastic offer also includes the ECINS Universal Student Screening and Self-Assessment Tool at no charge.  

We understand transparency is crucial, so we’re excited to provide these essential services without any maintenance fees or additional charges. We aim to support schools in enhancing student referral processes without burdening them with extra costs.  

If you have any questions about this offer or how to make the most of the ECINS tools, don’t hesitate to get in touch with us! We’re here to help you optimize your students’ experience.  

Q6. If we purchase the ECINS Student Case Management Module, will the Referral Module still be free? 

Yes! If you purchase the ECINS Student Case Management Module, you’ll still enjoy the Referral Module at no additional cost. This means you can seamlessly integrate both tools into your workflow. It’s a fantastic way to enhance your case management and referral processes while keeping your budget in check. Please let us know if you have more questions about the features or how these modules work together! We are here to help. 

Q7. Is customer support included?  

Yes, absolutely! Customer support is key to our service, ensuring you have everything you need to thrive. Here’s what we offer: 

• Staffed Help Desk: Our help desk is available from 8 AM to 5 PM EST, Monday to Friday, excluding public holidays so that you can get assistance during business hours. 

• 24/7 Support Ticket Service: Our support ticket system is available 24/7 for urgent queries outside office hours, ensuring your issues are monitored and addressed promptly. 

• Compliance and Security: We take your security seriously, with HIPAA-compliant systems and a range of certifications, including ISO27001 and Cyber Essentials. 

• Resource Center: Explore our online resource center for valuable information and tools. 

• Guides and Training: Access written and video user guides, plus online webinars and training sessions via Teams or Zoom. 

• Expert Consultation: Benefit from our consultation service by former practitioners who understand your needs firsthand. 

• Dedicated Account Manager: You’ll have direct access to a designated account manager for more personalized support. 

• Networking Opportunities: We organize regional, national, and international working groups to foster collaboration and share best practices. 

• Case Studies and Newsletters: Stay informed with compiled case studies and newsletters designed to help you maximize our solutions. 

And don’t worry—no user licenses are required! We’re here to help you succeed! 

Q8. Is there any training included? 

Absolutely! We offer comprehensive training through Microsoft Teams to ensure you feel confident and equipped in your role. Our sessions are designed to be engaging and informative, giving you the tools you need to succeed. 

Additionally, you’ll have access to our online support center, which is available 24/7. This means you can get the help you need at any hour, whether it’s for quick questions or more in-depth support. Our friendly team is here to assist you every step of the way! 

If you have any other questions or need further details, please ask! 

Q9. Is the system secure?  

Our system is designed with security as a top priority! Plus, it meets HIPAA and FERPA standards to keep your data safe and sound. Here’s a quick rundown of what we offer:  

• Secure Hosting: We use US-based, ISO27001-accredited data centers that are Tier 3 high-availability certified. 

• Daily Backups: Your data is backed up every day to prevent loss. 

• Load-Balancing Technology: This enhances your user experience by distributing traffic efficiently. 

• Business Continuity and Disaster Recovery: We have reliable plans to keep everything running smoothly, even in emergencies. 

• DDoS Protection: Ongoing monitoring protects against attacks that could disrupt your access. 

• Continuous Development: We follow ISO27001-accredited standards for agile updates. 

• 24/7 Cybersecurity Monitoring: Our team is always alert and ready to respond to potential threats. 

• Regular Penetration Tests: We conduct monthly checks in-house and an annual test by a trusted, certified firm to ensure our defenses are strong. 

• Database Optimization: We keep things running fast and efficiently. 

• Ongoing Updates: All new features are rolled out automatically at no extra cost to our users! 

We’re here to secure your data while providing the best possible experience! If you have any more questions or need further details, feel free to ask!

Q8. Can we see how the ECINS Referral Module works?  

Yes. We’re excited to demonstrate how the ECINS Referral Module works. We’ll be hosting a webinar to help everyone get a good look at its features. Don’t worry if you can’t make it; we’ll also share the recording with all districts that show interest in the prize draw! 

In the meantime, if you’d like to explore the module firsthand, you can submit an example referral form by clicking on the link below. This is a great way to see the application and familiarize yourself with its capabilities. 

Example district wide referral form 

We’re here to help, so if you have any questions or need assistance, feel free to reach out. We’re looking forward to seeing you at the webinar!